Bookkeeper/Administrative Manager
GLM, Inc. – We are a Hoboken-based media sales and marketing company in need of a highly organized, proactive and versatile Bookkeeper/Administration Manager to oversee our company operations and ensure the smooth functioning of our administrative processes. This role requires a unique blend of administrative, operational, creative and financial skills. The ideal candidate will be a proactive problem-solver with a keen eye for detail, proven experience and a successful track record handling accounting/bookkeeping and administrative/operational responsibilities. This role includes responsibility for highly sensitive and time-sensitive materials, and requires effective communication and the ability to manage multiple tasks efficiently while fostering a positive work environment.
Responsibilities will include, but are not limited to the following:
- Operations Management
- Handle daily business operations, including client and vendor communications, record and file management, and the management of various projects.
- Implement and maintain efficient office systems and procedures.
- Manage and coordinate client / team projects and deadlines.
- Identify and address operational challenges, proposing solutions to improve processes.
- Prepare presentations, reports, and other documents as needed.
- Assist with creating and scheduling promotion / social campaigns.
- Assist with recruitment and onboarding of new team members.
- Financial Management
- Process accounts payable and accounts receivable invoices.
- Reconcile bank statements and credit card transactions.
- Maintain accurate financial records and prepare financial reports as required.
- Manage sales commissions, company expenses and reimbursements.
- Assist with budgeting and forecasting.
- Utilize QuickBooks and Zoho for financial tracking, vendor management, and budget oversight.
- On-going cash flow management & reporting.
- Administrative Manager
- Performing due diligence to ensure the accuracy of various documents including contracts and creative materials.
- Assist staff in a wide array of projects related to the firms operations. These include providing service to clients, sales-related support functions, and on-going general administrative operations.
- Managing all incoming and outgoing mail, answering phones, and providing client-facing support.
Knowledge and skills required:
- Highly organized and discreet, with extreme attention to detail and accuracy.
- Strong organizational and time management skills, capable of prioritizing time-sensitive duties, while managing multiple projects simultaneously.
- Excellent communication skills, both verbal and written, to facilitate clear interactions within the team and with external partners and clients.
- Ability to work autonomously and as part of a team.
- Proactive self-starter, who is quick to learn, resourceful, tenacious, and persistent.
- Technologically oriented, skilled with software applications, and capable of adapting to various systems and processes.
- This is a moderately client-facing role, so candidates must demonstrate the utmost professionalism at all times, and possess excellent verbal and written communication skills.
- Enjoy a small office, team environment.
Qualifications/Skills:
- Bachelors degree or equivalent experience.
- 4+ years of bookkeeping experience – ability to demonstrate a proven understanding of proper bookkeeping/accounting procedures.
- Executive assistance, experience, including exceptional, Calendar management skills, prioritize tasks, effectively.
- Experience in a position with diverse responsibilities.
- Proficiency with various software applications, such as QuickBooks, CRM applications (Salesforce/Zoho), Microsoft Office.
If you are resourceful, creative and enthusiastic, this small office, fast moving environment is for you.
Job Type:
- Full Time (M-F, 9a-5p) – Starting $60,000/annually
- Will consider Part Time/Flexible arrangements
Benefits:
- 401(K) matching
- Paid Sick Leave
- Paid Vacation Time