Bookkeeper/Administrative Manager (Updated 8/27/2024)
GLM, Inc. – Full-service media sales and marketing firm located in Hoboken, NJ, is seeking an individual with proven experience and a successful track record handling accounting/bookkeeping and administrative responsibilities.
Candidates must be proficient in dealing with a wide array of situations involving administrative and bookkeeping functions for the firm. This role includes responsibility for highly sensitive and time-sensitive materials.
Responsibilities will include, but are not limited to the following:
- Bookkeeping
- Overseeing the accounts receivable and account payable processes and tasks for the firm and its clients.
- Utilizing Quickbooks to manage all finance and accounting functions for the firm and its clients.
- On-going cash flow management & reporting.
- Administrative Manager
- Performing due diligence to ensure the accuracy of various documents including contracts and creative materials.
- Assist staff in a wide array of projects related to the firms operations. These include providing service to clients, sales-related support functions, and on-going general administrative operations.
- Managing all incoming and outgoing mail, answering phones, and providing client-facing support.
Knowledge and skills required:
- Highly organized and discreet, with extreme attention to detail.
- Capable of prioritizing time-sensitive duties, while managing multiple projects simultaneously.
- Proactive self-starter, who is quick to learn, resourceful, tenacious, and persistent.
- Technologically oriented, skilled with software applications, and capable of adapting to various systems and processes.
- This is a moderately client-facing role, so candidates must demonstrate the utmost professionalism at all times, and possess excellent verbal and written communication skills.
- Enjoy a small office, team environment.
Minimum Qualifications:
- 4+ years of bookkeeping experience – ability to demonstrate a proven understanding of proper bookkeeping/accounting procedures.
- Proficiency with various software applications, such as QuickBooks, CRM applications (Salesforce/Zoho), Microsoft Office.